Navigating the New I-9 Landscape – Time For Businesses To Review Their Process
Article: May 2025
Employers across the U.S. are adjusting to recent updates related to the Immigration Reform and Control Act (IRCA), specifically those impacting Form I-9 compliance. The I-9 remains a critical tool for verifying employment eligibility—but recent changes mean it’s time for businesses to review their processes.
Key I-9 Updates You Should Know: – New Edition Released: As of January 20, 2025, a new version of the Form I-9 is available on the USCIS website https://www.uscis.gov/i-9-central. This edition includes minor statutory language updates and a revised DHS Privacy Notice. | – Old Version Still Valid: The previous version (dated 08/01/23) can continue to be used through
May 31, 2027. | – Remote Verification Options: Employers enrolled in E-Verify may now remotely inspect identity and work authorization documents, easing the burden for remote or hybrid workforces. | – Streamlined Format: The latest form remains simplified to support easier digital use and compliance, including fillable fields and clearer instructions.
Employer To-Dos: – Confirm you’re using a valid I-9 version; – Train anyone involved in hiring to follow updated processes; | – Enroll in E-Verify if you want to take advantage of remote document verification; | – Conduct regular I-9 audits to correct any errors proactively; | – Keep reverification timelines in check for employees with expiring work authorization.
For Employees – If you’re starting a new job, be prepared with valid documentation. Make sure your selection meets the I-9’s acceptable list. See Form I9 Employee Info Sheet on the USCIS site for more information.
For help understanding these changes or ensuring your business is compliant, contact the Chamber office and be connected to a CHUMCAP specialist. CHUMCAP is a partner HR program of the Southington Regional Chamber of Commerce and industry experts to provide information that helps you protect your business and your employees. Need Advice? Visit the CHUMCAP page at SouthingtonChamber.com or call the Chamber office 860.628.8036. (This content is a collaboration of the Southington Regional Chamber and eGAGE and Law Office of Allie Levene.